AccuConferenceAccuConference

Apr
21
2008
Your Message, Just Right Maranda Gibson

Get Your Message OutYou have an important message to get out. You need your clients/employees to receive that message. There are several methods to getting that message delivered.

  1. Email - this type is easy, however it requires the user to read it.Not everyone does that.Certain key points can be missed.
  2. Website/Message Board - another easy method, but also requires reading.
  3. Recording Broadcast/Conference Call - pre-record your message and make it available for your users anytime.

With a recording, you will be able to add personality and stress important points of your message. Hearing a voice is powerful and adds a personal touch to your message.Your clients/employees can listen to the recording anytime (on the road, excercising, etc). Another option is to setup an event (conference call) centered around the message. This gives you an opportunity to contact your participants and adds credibility to the event. Also, you can keep recording until the messagesounds exactly like you want it.

To accomplish this:

  1. Record your message.Useour conference bridge to pre-record what you want delivered.
  2. Setup a date/time for your conference call.
  3. Send out invites for your event.
  4. When you begin your conference, simply play the recording into the live call with the recording controls on your live call screen.

If you have additional questions, we would love to help you. Call anytime: 1.800.977.4607.

Apr
17
2008
Classic Office Pranks Maranda Gibson

Why you can never go on vacation, I

Clearly your employees need constant supervision.

Why you can never go on vacation, II

You just don't know what you'll find when you return.

Galley slaves

The office crew.

Boo!

A very jumpy girl.

Why you should behave yourself at the office

You just don't know what can go wrong.

He tried the reasonable approach

But sometimes you've got to show the equipment just who's the boss.

That'll fix it.

When co-workers attack, I

Sometimes they have a good reason.

A very good reason.

Don't get too comfortable

Didn't your mother always warn you against leaning your chair back?

Discombobulated

It's always embarrassing to show up somewhere uninvited.

When your office disappears.

Stay alert at all times

Apr
16
2008
Clowning Around Maranda Gibson

Clown Fish and Anemone

From our office reef tank. Clown Fish and Anemone

Apr
16
2008
Using an Outlook Plugin To Set up Meetings Maranda Gibson

This increase in the use of technology has lead to management asking employees to do more. The name of the game is productivity. More output with fewer employees equals higher profits. If we are going to be asked to use technology then it makes sense that we use it to its full potential.

Outlook Plugin

Telephone calls, conference calls, web or video conferencing, they all take time to organize and of course, they all take time from our schedule to participate. There is much in the way of software that can help a busy person plan and control their daily activities. If you are a MicroSoft Outlook user then you have a fairly comprehensive calendar and task manager right at your fingertips.

If the in-built features of Outlook aren't quite powerful enough to handle your requirements, you can download and install plugins that extend Outlook's capabilities. There are several plugins available including AccuConference Outlook Plugin. This is a free conference call scheduler.

Most schedulers allow you to view calendars for all the proposed participants to find common free periods. You are then able to book a conference call and send emails to each participant.

One of the benefits of using a plugin is the auto feature which will automatically dial the participant's phone numbers at the scheduled time. Using this feature, you can schedule individual calls throughout the day to an individual number or schedule a group of numbers for a conference call.

To use the software, you would normally activate the function through a button on Outlook's toolbar. To select the participant(s) from your contacts list (or manually insert numbers), select a time and day and save. You can set a reminder for any period prior to the scheduled start time. This appears as a popup displaying the reminder message and details. At the scheduled time the software would activate the auto call function.

Plugins help you to schedule your time. This helps you plan your day leading to more control over your activities, less stress and better productivity.

Apr
14
2008
Reservationless and Scheduling Maranda Gibson

When most people think of conference calling, they see themselves calling up some big company and setting up an elaborate phone call with hundreds of operators.  Reservationless Conference CallThis deep rooted meme probably keeps a lot of people from trying out conference calling.  When you want to setup a conference call, you don't have to contact us.  Just pick up the phone and start talking.

Here is another example of how our services break from the norm.  Back when we sold a lot of calling cards, we had to show our customers the difference between our product and others.  When you think of calling cards, you visualize a rack of pre-paid cards behind the counter at a convenience store.  Our calling cards were not pre-paid.  They were accounts setup and paid at the end of the usage cycle.  Even today, we have customers call us to "put more money on their card", and we politely explain that our calling card is not pre-paid.

When you want to setup a conference call, you don't have to contact us.  Just pick up the phone and start talking.  We have customers who never contact us to setup their conference calls and they love it.  We have customers who alwyas contact us to setup their conference calls and they love it.  Either way, we love it.

The point?  Whichever way you feel is best for you and your company, then that is the way you should be to conference.

Apr
11
2008
Teleconference Restrictions Maranda Gibson

For those of you who live in Guam or are planning to move there, your healthcare might be significantly affected by a new bill that has been proposed. Doctors situated in Guam have for years been using teleconferencing to consult with doctors all over the world regarding their patients' healthcare. However, the Chairman of the Guam Board of Medical Examiners claims that Guam law only allows Guam licensed doctors to be consulted about Guam patients. The cantankerous chairman is demanding that telemedicine be regulated for the safety of the patients. The bill was designed to supposedly protect telemedicine but some doctors are concerned politicians will actually hinder telemedicine.

What if you live in Guam and you have a life threatening disease and the prominent doctors on the island are not sure what is causing the problem? Previously doctors had the opportunity to consult with the top doctors in Europe or America. Yet unless these experts temporarily move to Guam and acquire a Guam medical license the doubting chairman believes you may be harmed by the outside advice.

In America, numerous states have their own license requirements for obtaining advice from out-of-state doctors. Perhaps all the states should allow physicians to determine if telemedicine is useful and not interfering politicians. Let's hope the chairman from Guam doesn’t move to your state or that you don’t get ill while visiting Guam and need specialized medical attention that the island doesn't have.

Apr
11
2008
Teleconferencing is Booming Maranda Gibson

Teleconferencing has been around for more than 50 years and continues to grow in popularity. By some estimates, North America accounts for approximately 70% of the conferencing market. The revenue of the conferencing industry is expanding by 10% a year while calling volume has been growing at a rate of 20%. Web conferencing and video conferencing are also experiencing significant growth; although revenue from the audio variation of conferencing is higher.

By utilizing teleconferencing and video conferencing, entrepreneurs located all over the world can base their business decisions on global factors and not just neighborhood factors.

Teleconferencing is now an established way of doing business for small businesses and medium size companies all over the planet. Millions of audio conference calls occur in the world on a daily basis. Frost & Sullivan's U.S. Audio Conferencing Services Market report estimates that total volume will make it to 35 billion minutes in the year 2010.

I realize some of you are not stunned by this number because your loquacious teenage daughter is almost gobbling up that many minutes by herself in a year and a half. Perhaps future generations will be astonished when they hear their parents tell stories how they used to spend hours flying in an airplane in order to attend a sales meeting.

Apr
09
2008
North Rim - Grand Canyon Maranda Gibson

North Rim, Grand Canyon

Photo taken Vanessa Foster

Apr
07
2008
Seth Godin Conference Call – Meatball Sundae Maranda Gibson

Seth Godin is speaking about his new book, Meatball Sundae, this Wednesday - April 9th 2:00PM CST. This conference is sponsored by SFentrepreneur.com and us.  It's free, so sign up for the call today!

http://meatball.eventbrite.com/

Apr
04
2008
Tips for a Smooth Meeting Maranda Gibson

The last business meeting you had featured an assortment of unruly behavior; yelling, arguing, confrontations and topic hijacking. You need a strategy to run your next meeting in an orderly manner. Here are some useful tips:

Create a well structured meeting. Have a precise agenda which includes an objective. For example: Agenda topic - the cost of doing business. Objective - strategies to significantly decrease costs. Having a structured meeting decreases the opportunities for arguments among the participants. Striving to meet the objective can make everyone feel like part of a team.

Prior to the meeting, offer the attendees an opportunity to review the agenda and encourage them to suggest additional items for the agenda. By participating, the attendees will be less likely to oppose you during the meeting.

Only invite those who must be at the meeting. People who are forced to attend unnecessary meetings might become resentful or pout during the meeting.

Encourage everyone to participate and don’t let the argumentative types dominate the discussion.

As the leader of the meeting, have the courage to be firm with the disruptive participants.

Decrease confrontations by encouraging attendees to focus on their own goals and not evaluating the plans of the other attendees.

An orderly meeting can be highly productive.

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