A meeting can educate, allow collaboration, and build cohesiveness. For more benefits, check out Part One: What’s Good About Meetings? There are even more ways a meeting can be detrimental rather than helpful, but can a bad meeting be a good thing? And as the Harvard Business Review also asks, can a good meeting be bad?
If the purpose of a meeting was simply to have a meeting, then “we had a great meeting” would always be a good thing. But what is the point to have a great meeting? Shouldn’t we rather have a bad meeting with good results? After all, what we desire is the collaboration, choosing the best ideas, and the swaying of opinions that a meeting can produce. And that can’t happen if everything is nice and good.
In a meeting atmosphere, participants need to be able to vocalize their thoughts, share ideas, agree and disagree... you know, participate. The very best course, thought, or idea is not the first uttered, or the last, or even the most popular. The best comes from the culling of all other candidates, and can be a painful process. If everyone simply agrees with everyone else--or just the boss--then the true potential of a meeting is wasted.
But don’t judge a meeting by the state of mind it creates. Conflict and disagreement can create the best crucible. The length of a meeting doesn’t matter, only what progress was made, (and how much).
It’s okay if a meeting creates more work, as most good things don’t come easy. And if a meeting creates more meetings, it just means the subject is more complex than originally believed. We will always have a place for meetings in business. Remember though, a meeting is merely transportation, and not the destination.
As soon as two cavemen decided to sell round-rocks together, the first business meeting was born. Since then, meetings have transformed in many ways, such as in protocol, etiquette, time, place, medium, and so on. What hasn’t changed is the need for meetings, and as long as there is business, there will be meetings.
So what’s good about meetings? What purpose do they have? Why risk all the bad meetings--that we’ve all experienced--and waste all that time? The Harvard Business Review makes this defense for meetings:
The Social Aspect - For most individuals, working with others is a necessity. Social interaction is decreasing with the rise of remote workspaces and home offices, but even an office building can be a lonely place, especially in larger corporations. Meetings, quick chats, conference calls, etc. do away with the solitary aspect of business, prevent the stagnation of ideas, and increase the communication necessary to achieving goals.
Everyone in the Loop - More and more there is a decentralization to the business structure. There’s also more specialization, delegation, and delocalization. All this adds up to many people doing many different things from a myriad of places, all towards one common goal. Without meetings, it simply wouldn’t be possible. We need to spread valuable info on progress, changing needs and directions, as well as allow the input and contributions of everyone involved.
Status Symbols - As much as we might deny it, being invited to a meeting is much like being anointed. Inclusion means you are worthy of being informed, or of contributing. There is a danger of meeting abuse inherent as a status symbol though. We should never have a meeting because it’s a Monday, or to socialize, or simply because we can. Not only is it a waste of time, but can destroy morale.
Stay tuned for part two: What’s Good About Bad Meetings