Most people don't have any idea what it takes to put on a successful conference call or audio workshop. What they DO remember, however, is how much fun they had, who they shared stories with, and having a good laugh. It is widely known that people relax when they are happy and they also learn faster and remember more. By being astute in your planning, you can make your next teleconference or audio workshop something to be remembered by making sure it incorporates many elements of "fun".
Most conference call organizers think that building in fun or irreverent activities will make people think they are being "silly", but when the teleconference staff starts thinking of and planning fun activities, they start feeling much more positive and energetic about the whole conference. If YOU are having fun, it becomes infectious and the teleconference attendees will join in. Take your teleconference seriously, but not yourselves! Below are some ways to infuse an element of fun into your next conference call or audio workshop and make your attendees really remember the good times they had there, the great information they received, and the great contacts they made.
- Use a title that promises fun AND reflects the theme of your teleconference. You can always have a serious subtitle. Try and reflect the promise of fun in your pre-conference communications.
- Open the call or audio workshop with a light-hearted opening that plays off its location, theme, and the nature of your audience. Remind attendees that the point of the conference is to meet new people, get new information, and most of all to have FUN while doing it.
- Make sure that you circulate the names of attendees and business names prior to getting on the phone, if appropriate. Better yet, depending on your teleconference and how much advance notice you have, ask each attendee to send you a one sentence blurb on a specific fun topic like favorite ice cream, food or pet and include this in the email introduction prior to the call that will list the attendees. If appropriate, you could even include the email addresses and phone numbers of participants so that contact and networking can be done after your event. This may not be appropriate in all circumstances but would definitely work in interoffice teleconferences or team events.