"Breaking the Ice" Without Falling in the Water

Good ice breakers not only get people to feel comfortable talking with one another they also get people familiar with what the meeting is all about and what it hopes to achieve. Ice breakers, if done right, reduce tension, fear, and discomfort. They get people more engaged, helping them contribute more effectively. A good ice breaker almost always leads to a more successful meeting.

You have to be careful though, not every meeting needs an ice breaker. And, if an ice breaker is not appropriately planned and tailored to its specific audience and goal, you can end up with an "ice breaker gone bad". This is a disaster. Bad ice breakers waste precious time and can embarrass you and meeting participants, intensifying the very thing you’re trying to overcome.

To avoid "bad icebreaking", design your "breaker" to focus on the goals of your event and on getting people to focus on and talk about their similarities, not their differences. Keep it simple and make sure what you have planned is something all participants will be comfortable with. Make sure that what you do creates a level playing field for sharing ideas, especially when you bring together people of different pay grades and/or status.

After you have designed your ice breaker, reflect on it and review it carefully. Ask yourself how you think each person will react and if they will feel comfortable. If you feel anyone might be uncomfortable, try another idea.

At a loss to know what to do or just don't have that "party planner" mentality? Anyone can come up with a great and appropriate icebreaker.

How? There is no end to ideas on the Internet for ice breakers that will suit whatever group you need to get interacting. Just type in "meeting+icebreakers" on any Internet search engine and a host of sites with many great (and not so great – so keep in mind your audience and meeting objectives) will come up.

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AccuConference | Increase Attendance on 2011 Conference Calls

Increase Attendance on 2011 Conference Calls

Since the first official week of 2011 has come and gone, hopefully we’re all back in the swing of things. With the second week of the year kicking off, you’re probably finally sitting down to review all those things you tried in 2010, make notes on what you found to be successful, and what you didn’t.

There was a sharp increase of teleconference use in 2010, with companies and individuals embracing conference call providers to drive fresh business and clients to their products and services. For those of you that had a teleconference series in 2010 for the first time and want to focus on increasing your attendance in 2011 – here are a couple of tips from one of our event planners.

  1. Schedule conference times in the time zone best suited for the highest number of people. Chances are a lot of the people you’re inviting will be scattered throughout all times zones, so find the highest concentration of folks, and set a time most convenient for them. If 90% of your invites are going out to those on the west coast, you won’t get a high turnout if the call is at 8AM eastern.
  2. Schedule the teleconference before lunch time. After lunch, when we’re all full and thinking that we’re half way to heading home, we may find that we’re less inclined to really have our focus set on a conference call. I recommend between 10 and 11 AM.
  3. Plan ahead and send reminders. The longer you wait to send out invitations the more likely it will be that people will have other plans. Sending out invitations at least two weeks in advance makes it more likely that people will have the time to attend your conference call. Send them a reminder the morning of the conference in case they have forgotten.
  4. Don’t invite everyone. If you want to get the best turn out for your conference, use discretion when choosing who to invite. Send you invitations to the people you think would be the most interested in the conference. For example, if you’re selling Apple products, you wouldn’t invite Steve Jobs to your conference call.
  5. Make Your Conferences Interactive. Create PowerPoint presentations and share them with your participants. A little visual stimulation can go a long way.

When it comes down to increasing attendees on a webinar or teleconference, there is no perfect formula for getting people to show up and be active on your conferences.

For those of you who are old hat at hosting teleconference, what are your tips for increasing attendance? Comment any suggestions you have for companies that might be taking their first steps below. Looking forward to hearing your thoughts and suggestions!

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