There is one screen that strikes fear into the heart of computer users everywhere. It's not the invalid operation popup or the "if you open this file, you're going to get a big virus" warning. Every PC owner has experienced the screen I've described at least once and some truly unlucky few have experienced it more than once. It's the fatal error screen commonly known as the "blue screen of death."
The blue screen of death is the PC user's worst fear. It means your computer is probably now just a really expensive paper weight. The screen comes out of nowhere, popping around the corner like a special effect zombie in a horror movie. You're tempted to pull the plug but decide to try the Ctrl+Alt+Delete command and get no response from the system. That pretty much cleans you out of ideas and by this time you're tired of looking at the bright light of the blue screen.
So you pull the plug and hope that rebooting the system will make it better. The computer logo pops up and you think that all is well. Until you get the somewhat less scary looking but completely disastrous little brother of the blue screen of death; "Windows cannot locate drive C: /". Oh yeah, that's right. It's time to completely reformat your system. Now everything is lost and you're going to have to start over from the beginning and hope that you kept all your software passwords.
Entire businesses have been created based purely on the idea of backing up documents and programs on a secondary system. The pictures, documents, and music files that you store on your personal computer are important enough that you spent extra money to back up everything and not have to go through this kind of hassle.
Wouldn't it then make perfect sense that you should be recording all of your conference calls? Without these meetings, those trips down to Disneyland and over to the Grand Canyon wouldn't be possible. So call recording should be used on every conference as both a safeguard as well as a reference tool.
Recording doesn't always seem like an important step to take until it's too late. Most conference call systems don't store conferences on back-up unless they are commanded to do so. So if you find yourself in a situation where you chose not to record your call and then you need to reference it for some reason, you're probably going to be in a tough place. Many conference companies, AccuConference included, offer the recording service for free.
This is a good safeguard if you ever find yourself in a position that you need to listen to the call again or need to gather more information. You have the ability to do these things right away. There's not a secretary or note taker in the world that will be able to write down every single word and be able to transcribe the call in its completion. If you're the type of the person who enjoys having hard copy of what was said on a particular call these recordings can also be submitted for transcription, which will give you yet another way to keep a copy of the meeting on hand. If you ever find yourself in a position where you want to know verbatim what a particular participant said on the call, the recording is there to back you up. No one can deny their own voice can they?
In the end, going the extra mile to back up personal files seems like a no-brainier, and the person who doesn't and suffers a crash always ends up regretting it.