Making a conference call or audio workshop memorable and having attendees leaving, but remembering what fun they had and all the great new people they met is an art. Much of it comes from getting the teleconference participants to interact with each other in a relaxed and stress-free atmosphere. Lightening the mood and providing a lot of lighthearted topics and free interaction within the group is one key element in making a conference memorable. Below is a list of other ways you can make your conference call or audio workshop something to be remembered and talked about for years to come.
- Think about the liberal use of humor. Remember to be cognizant of taste, of course don’t use off color humor or jokes stay safe. But like the entertainment elements, when incorporated into presentations these help to lighten the mood for attendees.
- Have teleconference conveners and staff interact with the group throughout the event. This not only helps attendees identify the people running the show, but it serves the purpose of lightening the mood and presenting additional networking opportunities when the time for follow-up starts after the call. If your staff is small, use your own staff to act as attendees and use pre-planned questions to start of the interaction at your free exchange or question and answer time.
- Play upbeat music where people enter and leave the conference call. Choose music and lyrics that reflect the conference theme. This can also make for a good conversation starter among attendees. If your attendees know each other or have had some interaction with each other, allow for casual open conversation between participants before the teleconference starts.
- Have the phone registration line staffed by outgoing employees who have a great telephone presence. This leaves an energetic and upbeat initial impression about the teleconference and enhances the anticipation for your event.