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Conference Call Hosting
Even if you know a lot about conference call hosting, without the right conference call service you may not have everything you need. AccuConference makes conference call hosting easy. Set up your account online or give us a call at 1.800.977.4607. AccuConference will get you set up on the same day and requires no reservation after. Need to have a conference right now? No worries – just sign up right now and you can always come back to get conference call hosting tips.
After you receive your welcome email, call in number and conference codes, you’ll find that conference call hosting only takes three simple steps.
- Coordinate the day and time of your meeting.
- Email everyone the access telephone number and conference code.
- At the agreed upon time, dial the access telephone number and enter the conference code when prompted. This will connect you to the conference call and you’re ready to go.
Once you get on the conference line, here are some useful tips for the moderator who will be responsible for conference call hosting.
- Start on time – Encourage everyone to arrive five minutes early.
- Email an agenda - The agenda should provide a list of topics to discuss and time allocations for each. It’s a good idea to block-in break times or extra time at the beginning/end for miscellaneous “chit chat.”
- Stick to your agenda – As the moderator who is doing the conference call hosting, you must follow your agenda. Participants rely on you to move the conversation along and to stay on task.
- Summarize with Action Items – When your meeting is done, summarize everything that was discussed. Assign action items for your next meeting and make note of them for next time.
- Keep everyone engaged – Add visuals and interactive materials to your conference call and dramatically increase participation, attendance, and retention. Conference call hosting can be enhanced with features included in every AccuConference account. Here are a few:
- PowerPoint – Use pictures and graphs to illustrate or reinforce your points.
- Polling – Gain valuable feedback and see if people are paying attention.
- Text-Chat – Allow people to contribute to your meeting without speaking up.
- Q & A sessions – host a LIVE Q & A session after or during your call.
- End on time – You don’t want people dreading your meetings. End on time and follow-up with an email that provides meeting notes and any additional handouts.
More information on our features can be found under conference call services, or sign up for our weekly demo to find out more information.
You can host a conference call for any event, large or small. Whether it’s weekly meetings, sales calls, coaching or large events – our system has the features and tools you need to ensure your conference call hosting goes as smoothly as possible. Host a conference call anytime, anywhere.
Looking for more information on conference call hosting? Check out other valuable resources in the AccuConference library.
