When it comes to making a presentation, whether it is in front of a physical group of people or on a conference call with a group, we have addressed many times on this blog the importance of being prepared. That means you need to know who you’re audience is, what they would like, and even trying to define a collective personality.
You've practiced, you check out your slides, you've shown them to a group and you think you have all your ducks in a nice little row. Now it's time to make sure that you are going to be confident and comfortable during your presentation. There are a lot of different kinds of speakers in the world and a million different ways to present. Some people need a podium while others need something in their hand. Personally, I like having a pen, but I strongly suggest not using one that has a clicker on it, because I have annoyed my audience a time or two.
After figuring out what set up is going to make you the most comfortable, you have to design a way for you to follow along with your material. Crazy thought right? You’ve provided some different ways for your participants to follow along with you, but now you don’t know where to begin. Should you write out a script or should you make notes?
In my experience in public speaking, I have found that using standard sized index cards is my biggest help when presenting. I need a podium, a pen, and my index cards. I'm a bit of a wanderer when it comes to presenting, walking here and there, maybe pointing things out on the screen behind me, and always going back to the podium to check my cards.
The best way to handle index cards is to put a few points on each one and lay them out in order on the podium. You don't want to have them stacked because you don't want to have to stop and shuffle through them. It's important to look organized, even if you are a little freaked out from the presentation aspect. I don't recommend scripts, simply because I feel like they limit your flow of words and cause you to come out sounding monotone. Unless you’re a master at memorization, you'll lose your place and have to fumble around, so I suggest saying away from scripts all together.
How do you find your flow before and during a presentation? Do you have suggestions for anyone who might be looking at their first major presentation in front of a group? What do you do to make yourself comfortable?