One of the great things about being asked to present on a conference call is the joy of getting to educate people on something you’re passionate about or work hard gathering data for. When we work hard on something and we want to share it with the world and getting invited to speak on a conference call is a great way to do it. We log into the conference call with everything ready to go. We are ready to be teachers, even If only for about an hour and to talk about something that we have passion for. Here are some things to consider telling your participants before you dive into the meat of your conference.
- For conferences of 10 or more people, I recommend using the lecture mode feature to mute all. If you chose not to do that, be sure you instruct participants on how to use the system to mute their own lines.
- Advise everyone if you have an operator monitoring the call; even if just briefly troubleshoot.
- Let them know if their lines are in a muted state when you have the call in a lecture setting.Also let them know how you’ll be handling the Q&A. Will you open the lines up at the end? Will you be using the integrated Q&A system?
- In an open line conference call make sure that you let everyone know to use the conference muting feature to do so. Using “hold” on their phone might pipe music or beeps into the conference.
- Set your expectations and share your excitement about the topic with your guests.
As the host you want to make sure everything goes great, for the conference you are either the star in or you’ve gotten a great guest speaker to join your conference. Are you letting your participants in on how they can have a great conference?