AccuConferenceAccuConference

Apr
04
2008
Tips for a Smooth Meeting Maranda Gibson

The last business meeting you had featured an assortment of unruly behavior; yelling, arguing, confrontations and topic hijacking. You need a strategy to run your next meeting in an orderly manner. Here are some useful tips:

Create a well structured meeting. Have a precise agenda which includes an objective. For example: Agenda topic - the cost of doing business. Objective - strategies to significantly decrease costs. Having a structured meeting decreases the opportunities for arguments among the participants. Striving to meet the objective can make everyone feel like part of a team.

Prior to the meeting, offer the attendees an opportunity to review the agenda and encourage them to suggest additional items for the agenda. By participating, the attendees will be less likely to oppose you during the meeting.

Only invite those who must be at the meeting. People who are forced to attend unnecessary meetings might become resentful or pout during the meeting.

Encourage everyone to participate and don’t let the argumentative types dominate the discussion.

As the leader of the meeting, have the courage to be firm with the disruptive participants.

Decrease confrontations by encouraging attendees to focus on their own goals and not evaluating the plans of the other attendees.

An orderly meeting can be highly productive.

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