No matter if you’re having a conversation with your best friend or an entire boardroom, sometimes, things are said that cause a complete halt in conversation. When the "awkward pause" is created there is usually a moment where no one is sure when it’s okay to start laughing or to move on from whatever caused the pause. Those kinds of interruptions in communication are usually easy enough to recover from but what happens when someone stalls communication?
What kinds of responses usually end all communication and how do you prepare yourself to keep those responses from making an appearance on your next conference call?
"Yes" or "No"
When a question is posed in what’s called a "closed question" the exchange of ideas can be killed with a single word. To keep communication open, adopt opened ended questions to pose to your co-workers and conference participants. Instead of "Is that report finished?" phrase your question in a way that "yes" or "no" would not be appropriate answers. In the sales world, these kinds of questions are imperative to building rapport and closing the deal.
Silence as a response in communication shows a lack of trust between the participants and the moderators. If you get a response of, well, nothing, it’s usually a couple of things. No one wants to answer, no one wants to be first, or no one knows who is supposed to speak. To combat silence, you can do a few things. Call on someone specifically that you know will have a good response or provide your participants with an alternate way to respond. Consider making the Q&A portion something you do through chat that way participants don’t have to "speak up". Many times, people are more embarrassed to talk on an audio conference than they would be to respond in writing.
In order to keep communication open you have to anticipate the kinds of responses that will be communication killers and do your best to prevent them from making their appearance, but that doesn’t mean they won’t, so you need to be prepared to response appropriately. What kinds of responses have you received that have killed communication?