In business, we often find that things change rapidly and we have to keep our staff updated. One of the best ways to do that is with hosting a conference call with your employees. There are some important things to keep in mind when hosting these kinds of calls. Conference calls can get mundane quickly and when you don’t need to have one, there’s no reason to do so. Here are three tips for hosting a great staff conference call.
- Timely. Before sending out an invitation to participants for your next conference call, make sure you have planned it out. Studies have shown that there is only 23 minutes to get and keep your participants attention, so you need to operate within that time frame. Make an agenda and be sure to stick to it so that you can get on record with all your important information.
- Informative. It’s not always necessary to require a monthly meeting for your team or business if there’s no new information to present. When things haven’t changed and there is nothing new to announce, you might consider not holding the daily/weekly/monthly call just because it’s on the calendar. This will free up some time for your staff to work on other things, while also putting more importance on the conferences that you do need to have.
- Applicable. No matter what the subject your conference call is about, you should make sure that you give not only information, but how to apply that information once the call is over. Don’t just tell your participants what is new, but tell them how to apply it to their everyday business, and how it’s going to make a difference. If people can understand the changes, they are more likely to embrace them.
When you follow these three simple tips, you can ensure that your conference calls have high attendance and you’re being the best host you can be. What kind of things do you do on your conferences to keep the attention of your staff?