So previously we talked about how to approach a writing assignment. Our overall goal is to better manage your writing time effectively (and to better manage the anxiety that comes from writing).
Now that we've got a "quick and dirty draft," and we've taken a break (hopefully long enough to get some distance, but not too long so that we have to remember what we were writing), we'll venture onto revising. Kenneth W. Davis writes that the first part of writing is to "remind yourself that you're a writer, that writing can be managed, and that it's largely a matter of managing time." Thus, our first step in part 2 is reminding ourselves of just that.
1. Remind yourself again what you're writing and who you're writing to. A quick perusal of your key goals and your key points is helpful as you return from your break to revise your first effort. Just scan your collected information quickly and then turn to that first draft.
2. Davis calls it "locating your turns." This is a term used to describe the idea of finding your opening, your middle, and your end. Or, your introduction, your points, and your summary. Jot a few ideas down on a separate piece of paper. Just 1,2,3 in a row: this is the problem I see, this is my solution, and this is what I think our next action should be. Or when crafting policy: this is our company's standard, this is what's allowed and not allowed, and these are the results if that policy is not followed. See what I mean? Keep it clear in your head right now.
3. Now, let's read that first draft. Just go slow and circle what you like—a sentence or two where you made a good point, an opening line you like, even a paragraph that looks okay. Now put question marks by places that you may have drifted off-point (don't worry, we all do it). Set that paper aside. Now take your list of three items (intro, points, summary page or whatever) and compare. Did you make room for each of these points? Did you stick to these three core issues? If not, that's the extra that needs to come out. Go ahead and cross out the parts that don't belong.
4. Revision. I have a surprise for you. You've been revising already. Even before you knew you were. Cool, right? We're now going to either start on a fresh page or computer screen with only the parts of your first draft that you need to keep. All extraneous material should be long gone. Now, you can go in and add sentences. Just here and there. That first part may need two more facts. Add them. That summary paragraph needs to mention this one thing. Put it in. See what I mean?
5. Run a spell check now. Then print off a copy and read it aloud, pencil or pen handy. Once you've caught all the errors, hand it off to a colleague or an assistant to review. Input any feedback they find and then, close your office door (if you've got one), sit down, and think about what you just wrote. Evaluate it in your mind or evaluate it on the page. Is this what you wanted (and needed) to write? Does it make the points you wanted to make? Do you think there's anything else you would like to add?
Voila. That's a pared-down ten-step process to managing your writing. Wasn't that hard, was it? Was it easier? I hope so.