When you dial into an audio conference you want to have a smooth and efficient meeting. Few things disrupt meetings like the sound of your co-worker screaming into the Grand Canyon and letting his voice echo back into the call. Okay, so he’s probably not taking the conference call on the Grand Canyon, but his line is definitely causing a bit of echo.
What causes echo and what can you do to fix it?
Make Sure There is Only One Line Connected in a Room – When you have multiple parties in the same room connecting into the same conference, it will create an echo on the conference line. Sound will travel on a delay from your neighbor’s cubicle or desk and into the phone you’re using. Instead of having everyone connect individually, gather the participants in a room and let them dial in together. This will eliminate the conference echo caused by participants in the same room.
Check Your Surroundings – The chance of experiencing an echo is greatly increased when you’re taking your conference call in an enclosed space. The sound of your voice will bounce off of the walls and back into your phone system, and create an echo on your call. When possible, take your conference call in a more open space, like a conference room. If that’s not possible you’ll need to adjust the tone of your voice to try to minimize the impact.
Are You Using a Speakerphone? – Speakerphones are convenient but are one of the biggest culprits when it comes to conference echo. Built in speakers can cause an echo on the conference call. A speaker phone has both a microphone and a speaker built in, so when the volume is up too high, it can cause echoing and distortion. Turn your speakerphone volume down to help with some of this interference.
Speakerphone Bonus: If you’re using a speaker phone to join into the conference and having trouble with the code, mute the device or disable the speaker line to enter the code. This might help your code get recognized.
Conference echo is a nuisance because it immediately disrupts your ability to host an effective meeting. Anytime you have a sound issue on one of your conferences that you can’t figure out, be sure to give customer service a call (800.989.9239) and let us help.