This increase in the use of technology has lead to management asking employees to do more. The name of the game is productivity. More output with fewer employees equals higher profits. If we are going to be asked to use technology then it makes sense that we use it to its full potential.
Telephone calls, conference calls, web or video conferencing, they all take time to organize and of course, they all take time from our schedule to participate. There is much in the way of software that can help a busy person plan and control their daily activities. If you are a MicroSoft Outlook user then you have a fairly comprehensive calendar and task manager right at your fingertips.
If the in-built features of Outlook aren’t quite powerful enough to handle your requirements, you can download and install plugins that extend Outlook’s capabilities. There are several plugins available including AccuConference Outlook Plugin. This is a free conference call scheduler.
Most schedulers allow you to view calendars for all the proposed participants to find common free periods. You are then able to book a conference call and send emails to each participant.
One of the benefits of using a plugin is the auto feature which will automatically dial the participant’s phone numbers at the scheduled time. Using this feature, you can schedule individual calls throughout the day to an individual number or schedule a group of numbers for a conference call.
To use the software, you would normally activate the function through a button on Outlook’s toolbar. To select the participant(s) from your contacts list (or manually insert numbers), select a time and day and save. You can set a reminder for any period prior to the scheduled start time. This appears as a popup displaying the reminder message and details. At the scheduled time the software would activate the auto call function.
Plugins help you to schedule your time. This helps you plan your day leading to more control over your activities, less stress and better productivity.